Confidentiality of Student Records
Record confidentiality is guided by several laws, including FERPA, MGDPA, and Solomon Amendment.
Student rights under FERPA and MGDPA
- A student has a right to inspect and review his or her educational records.
Students can review their file/s by making an appointment in the Business Office. A College official must be present to answer any questions and protect the integrity of the file. NTI will make copies of any particular item in a student’s file or print any information from the computer database at no cost.
- A student has a right to consent to disclosures of information (except as specified by law).
Students will be given a Disclosure Consent Form by the first day of school to designate information the College can release and/or persons they wish not to be given information.
- A student has the right to request that NTI correct educational records.
If a student believes his/her education records contain information that is inaccurate, misleading, or in violation of the student’s rights of privacy or other rights, he/she may ask it be amended.
- A student has the right to file a complaint with the U.S. Department of Education concerning alleged failures by NTI to comply with the requirements of FERPA.
Family Policy Compliance Office (FERPA)
U.S. Department of Education600 Independence Avenue, SW
Washington, DC 20202-4605
Directory information is information not generally considered harmful or an invasion of privacy if disclosed to the public. This information is not for sale, but rather it is information needed to process loans, expedite student requests, place students in jobs, etc.:
- Student’s name
- Telephone listing
- Electronic mail address
- Date of birth
- Dates of attendance (enrollment)
- Degree, honors, and awards received
- Major field of study
- Status (part-time, full-time)
For example, every term NTI sends an availability newsletter to prospective employers highlighting prospective graduates. The student’s contact information is published so the employer can contact him/her directly. Then, if the student is interested in a position, the employer calls NTI to confirm the information on the student’s resume. If the employer wants a transcript, the student will need to request this separately, and in writing.
A student may direct that any or all of this information be withheld from disclosure by submitting a Disclosure Consent Form (available in the Business Office). But, students should understand that withholding all of this data means NTI cannot verify their attendance to a potential employer.
Release without consent
As required or permitted by law, NTI has the right to release personally identifiable information in an education record without a current or past student’s consent to certain individuals and agencies:
- Appropriate school officials with a legitimate educational interest.
- Specified officials for audit, accrediting, or evaluation purposes.
- Appropriate parties in connection with providing financial aid to a student.
- Appropriate officials in cases of health and safety emergencies.
- State and local authorities pursuant to specific state law.
- Compliance with a judicial order or lawfully issued subpoena.
- Military recruiting personnel, under the Solomon Amendment of the National Defense Authorization Act (which also requires NTI disclose address, telephone number, and date of birth).
- National Student Clearinghouse (enrollment and graduation verification for employers and lenders).
- Another educational agency or institution, where a student intends to enroll, is enrolled, or from which a student receives services.